Best Printer For Infrequent Use

Best Printer For Infrequent Use

In this digital age, everything is becoming paperless like e-books and e-tickets. Although it’s good for the environment every once in a while there is a need for a document to be printed either for your child’s homework or your office project.

When a printer is only intermittently used, the biggest disappointment if it’s an inkjet printer is that the printer cartridge gets dried out. Or worse than that is, the sheets bucket is empty without so much as informing you because you forgot when did you use the printer last time.

Therefore, you need to get a printer that’s specifically designed for infrequent use. And, this article talks about the best printer for infrequent use crafted with hours of research to help you make a perfect decision with the right printer selection.

Let’s get started to find the best printer for infrequent use…

Best Printer For Infrequent Use

In a nutshell, an inkjet printer tends to dry out sooner, whereas a laser printer with toner powder is long-lasting and thus can be used for extended periods.

Let’s get started…

1.) HP LaserJet Pro M15w

Easily, the HP LaserJet Pro M15w is our favorite printer that is smallest in size, offers fast mobile and cloud printing of envelopes, paper, and label with the speed of 19ppm.

But, that’s not all that makes it the top printer for occasional use.

The HP LaserJet Pro M15w is a reliable printer, thanks to the auto on/off and other wireless capabilities increasing the longevity of the product.

Furthermore, the unit is extremely quick and easy to set up which means effortless printing, and it can print different kinds of content like labels, envelopes, and papers at quite a fast speed. What makes it worth the money is the toner that lasts longer than usual.

Moving on, the compact design of this unit allows you to place it anywhere in your house or store it in any corner and use it when you feel the need to use it. Plus, the elegant design of the unit makes it look great on the table in front of your eyes.

Unfortunately, the HP LaserJet Pro M15w doesn’t provide auto-duplex printing that means the unit will print only one side of the paper resulting in a waste of paper if you are printing a longer document. Other than that, the HP LaserJet Pro is a black and white printer which can be an issue for some but that’s what makes it an affordable unit among the competitors.

If you’ve been living a paperless life till now and have decided to own a printer, HP laserjet Pro is the most suitable option for you in this digital age.check price

  • Easy to set up
  • Built for maximum productivity and reliability
  • Fast printing
  • No duplex printing

2.) Brother Compact Monochrome Laser Printer, HLL2395DW

The Brother HLL2395DW is the next best printer for infrequent use as it offers extremely fast print speed and the print media it supports is cardstock, paper, and envelopes with monochrome output. Furthermore, it is a multifunctional printer capable to print, copy, and scan making itself a decent all in one for occasional use printer. The printing speed of Brother HLL2395DW is 36ppm which is impressive.

The Brother HLL2395DW is super convenient to use and fulfills all the requirements of printing without any hassle. It comes in a reasonable price tag and offers higher sheet paper capacity delivering quick results efficiently. It’s compatible with cloud printing and can print different types of media through different types of devices. Other than that, it comes with user-friendly features making this printer easy to use and even customize shortcuts for quick results. Plus, the auto-duplex feature allows you to print both sides of the paper resulting in less paper consumption.

Moving on the Brother HLL2395DW is just a black and white printer and which is great for an infrequent printer, but the unit gives connectivity issues with Mac.

Overall, the Brother HLL2395DW is an ideal option as an infrequent printer that comes with all the bells and whistles that you expect from a good printer for infrequent use.check price

  • Super-fast printing
  • Auto-duplex
  • User-friendly
  • Ethernet and USB connectivity options
  • Connectivity issues with Mac

3.) HP OfficeJet 3830 All-in-One Wireless Printer

Next up we have is HP OfficeJet 3830, an affordable multifunctional Inkjet printer that you can use to print a variety of media like cardstock, glossy photo paper, envelopes, and high-resolution paper with convenience and efficiency and Yes, quietly.

The biggest advantage of HP OfficeJet 3830 is that it can print, copy, scan, and fax at the same time.

Let’s further explore why it’s the high-quality printer for occasional use and why it’s highly recommended by its consumers.

First of all, the price tag is extremely affordable, and in everyone’s range. Furthermore, it allows you to print several media types with high-quality prints with wireless connections as well as scanning and printing through cloud and drive. Printing is noiseless while the compact design allows you to store the unit anywhere you desire. The fact it is HP adds to the reliability of the printer.

Before you make a purchase, beware of enrolling in the ink program because it can be a problem for you. Other than that, the HP Officejet is an amazing inkjet printer for home use, but the downside is the quickly draining of ink cartridges.check price

  • Cheaper than others
  • Multifunctional
  • Silent worker
  • Ink doesn’t last long

4.) Canon Color Image CLASS MF644Cdw

The Canon Color Image CLASS MF644Cdw is a best color laser printer for occasional use that features a customizable home screen and requires little to no maintenance making it a solid pick for beginners. By the way, it’s an entry-level mid-range printer that operates quietly and doesn’t cost you a dime.

Regarding the performance of the printer, the Canon Color Image CLASS MF644Cdw operates at average speed and delivers high-quality prints as output. Surely, it’s a compact and elegant looking printer that produces top-quality prints.

What makes it a great printer for infrequent use is the superior build, easy to set up, and plugin option for quick usage. Those worrying about toner, it’s a laser printer so no toner dries anymore.

With premium features comes the price, and the Canon Color Image CLASS MF644Cdw is an expensive printer which can be a downside for many people with a short budget. Plus, for so much money, it only prints out on plain paper, which is a disappointment. Regarding the quality, the printer is unmatched.check price

  • Easy to setup
  • Auto duplex
  • High initial cost and color laser toner replacement is not cheaper

5.) Epson EcoTank ET-2720 Wireless Color All-in-One Supertank Printer

The final pick of this list of occasional use printers is Epson EcoTank ET-2720, a wireless printer with voice-activated printing capabilities and comes in a space-saving design with low-cost replacement ink bottles, prints with smartphones and tablets.

The Epson EcoTank ET-2720 is a multi-functional printer that comes with several connectivity options including voice activation. It’s a reliable unit and the ink lasts you a very long time and available for cheap to replace when it runs out. The best part of this printer is the stylish space-saving design for easy storage.

The unit is amazing but has few flaws like the unstable wireless system may give you the reconnect error, the small display screen can make the navigation difficult.check price

  • Lighter and small design
  • Prints with smartphones and tablets
  • Small screen display
  • Low print speed

6.) Canon PIXMA TR4520

Highlighted Features:

  • Produces high-quality images and text.
  • Suitable for light-duty usage.
  • Hands-free mode with amazon Alexa Voice.
  • Compact All-in-one printer which saves desk space.
  • Automatic document feeder with manual duplexing.

Early, the Canon PIXMA TR4520 is our favorite printer for infrequent use and suitable for low duty requirements. This machine delivers exceptional output quality compared with other contenders of the same price range.

This space-efficient printer is an all-in-one unit that takes little to no space which makes it mostly idle. The high running cost of this printer makes it unsuitable if your usage is heavy.

The Canon PIXMA TR4520 is intelligent enough that it automatically stores incoming fac when the 100-sheet paper tray is empty. Other than that, the unit comes with a USB port and is compatible with Windows and Mac. AirPrint and Google Could print are supported too.

You can easily set up the printer with Canon PRINT. If not, there is another mobile application called Easy-PhotoPrint that comes with better graphical editing tools allowing you to directly printing commands from your mobile device. But, this device requires a working Wi-Fi network as there isn’t WiFi-direct.

A downside of this unit is very slow speed with both documents and pictures. Similarly, the unit consumes a multicolor ink cartridge, and consequently running out of just one color requires replacement of the whole cartridge.

The Canon PIXMA TR4520 produces vibrant and stunning photos. Other than that, the text documents produced by this unit have crisp texts with tiny font sizes. Additionally, it can perform borderless printing.

The best part is the hands-free mode, thanks to Amazon Alexa Voice, you can issue commands with voice. Other than that, the printer offers an automatic document feeder with manual duplexing, automatic double-sided printing, and a small display screen. Overall, the Canon PIXMA TR4520 is an extraordinary unit for infrequent usage.check price

7.) Canon 2986C002 PIXMA TS6220

Highlighted Features:

  • Great printing, scanning, and copying speed.
  • Supports AirPrint, Google Cloud Print, and Mopria.
  • Ability to print hidden messages using Canon’s app.
  • Great market value compared to its performance.

The next best printer for infrequent use on our list is Canon 2986C002 PIXMA TS6220, this particular unit comes with 5 individual ink cartridges, producing top-quality detailed outputs with 4800 x 1200 dpi and scan with 1200 x 2400 resolution. Why it’s the best-selling printer for infrequent use is the speed printing.

The printer is capable to print documents or photos faster compared with any other printer on this list. The other best thing about this monitor is that it scans and copies at an impressive rate, and then it is capable to reproduce images with sharpness equal to the laser printer’s output. Documents with the smallest font size are produced with this printer.

It offers duplex printing, borderless printing with several features you can get quick access. The unit brings a color LCD panel with 45 degrees angle rotation giving you the ideal navigation.

Moving on, the unit is pretty easy to set up and comes with a range of fo phones and computer software. Canon’s message in Print is a useful software that allows you to print hidden messages which are only readable by the app.

A downside of this product is the high running cost per print. Plus, it doesn’t bring an automatic document feeder. Similarly, the touch screen lags or becomes unresponsive sometimes and can be fixed with a quick reboot.

Despite having a USB port to connect computers and PictBridge supported cameras, you still cannot be printing commands through a USB drive, and the unit lacks an SD card slot.

That said, this printer is a wonderful package with high-end features that you may never expect from such a device. The only expense this costs you is the cartridge replacement but they are convenient to use infrequently making this printer a possible option for low printing of high quality.check price

8.) Brother Compact Monochrome Laser Printer, HL-L2350DW

Highlighted Features:

  • Wireless printing options available.
  • Automatic duplex two-sided printing with high yield replacement cartridges.
  • Recommended monthly print volume of 2,000 pages.
  • The maximum monthly duty cycle of 15,000 pages.
  • Handles letter and legal-sized paper.

The next best pick for this list is Brother HL-L2350DW, a printer that comes at a budget price and is well-suited for small workspace or small office for appropriate use at home as well.

The Brother HL-L2350DW is capable to print 32 pages in a minute and has a 250-sheet paper capacity. Other than that, the unit can print 15,000 pages with a monthly duty cycle and a recommended monthly print volume of 2,000 pages of everything including letter and legal-sized printout.

The prints produced by this printer will be of high quality with speed and less time refilling the paper tray. The Brother HL-L2350DW comes ith high yield replacement cartridges (TN-760) and is capable to produce double volume with lower rates.

Overall, the Brother HL-L2350DW is the best printer that allows you to send printing commands wirelessly from your laptop, smartphone, and tablet.check price

9.) HP OfficeJet 5255

Highlighted Features:

  • Ease to use a control panel with a 2.2-inch monochrome display.
  • Automatic document feeder with a 35 sheet capacity.
  • Compact and takes up minimal desk space.
  • Multiple ways to use wirelessly supports popular online storage media.

The next best printer for infrequent use is HP OfficeJet 5255, an all-in-one printer that comes with an ingenious and professional construct. For casual use, this printer is a solid deal and supports numerous paper formats producing vivid and detailed photos. All in all, the HP OfficeJet 5255 is worth the money thanks to the remarkable features it offers.

The best part of this monitor is wireless connectivity. The Dual-band WiFi and Bluetooth adapter both are important features of this printer allowing you to issue printing commands from your mobile phone or tablet. Other than that, the HP OfficeJet 5255 supports Google Drive, iCloud, and Dropbox giving the users the comfort of printing online documents effortlessly.

What’s more interesting is the small grayscale touchscreen on the control panel that helps you perform different activities including navigation and task management. Controlling the device becomes easier, thanks to the HP smart app. For remotely handling you can use a smartphone.

The HP OfficeJet 5255 comes with an automatic document feeder having a maximum sheet capacity of 35 sheets saving precious time of consumers. The unit offers borderless printing with considerable details and is capable to scan documents without any compromise in scanning speed.

Other than that, the unit allows automatic duplexing like other light-duty models, but the downside is the expensive ink cartridges.

Overall, the HP OfficeJet 5255 is a solid unit that offers the best printing speed with high noise levels and is meant for infrequent use, the printer is fairly simple to use and provides professional-grade output.check price

10.) HP ENVY 5055 | Best Printer For Home Use

Highlighted Features:

  • Quick and easy to set up initially.
  • Hassle-free usage with HP Smart App.
  • Borderless printing for all supported paper format.
  • Loss of text sharpness at small font sizes.

Here comes another budget printer, the HP ENVY 5055 a unit that offers 1200 x 1200 greyscale resolution, 4800 x 1200 with color. It is inclusive of automatic duplexing features which you never see in ink-jets having a small price tag.

This particular unit is best regarding power consumption. It comes with an A4 size paper tray and supports smaller formats with a minimum size of 3×5 inches. Other than that, the unit delivers efficient borderless outputs regardless of the size.

Moving on, the HP ENVY 5055 supports Google Cloud Print and AirPrint. The Bluetooth adapter is a nice inclusion as well. Setting up the unit might take a few minutes but other than that the HP smart app makes the management extremely simple and useful. The app also enables you to print from social media and also shows you ink levels.

The ink cartridge of this printer dries out before 100 pages. The heavy usage of this printer means high running costs. For heavier use, the ideal option is HP 65 XL.

Let’s take a look at the downsides of this unit. First, the printing speed is slow and the sharpness in small fonts is lost. The USB port isn’t capable to print through the port. Other than that, the unit doesn’t bring an Ethernet port restricting the device to wireless networking only.

Overall, the HP ENVY 5055 is a great companion for infrequent usage at home or office and allows you to print regularly.

check price11.) HP OfficeJet Pro 9025 | Dry Ink Printer

Highlighted Features:

  • Eco-friendly, made of 10% recycled plastic.
  • HP smart tasks allow easy management of documents.
  • Built-in security features such as encryption and password protection.
  • Reasonably fast print speed for an inkjet.

The HP OfficeJet Pro 9025 is an outstanding printer that offers top-notch printing speed and wireless connectivity features. The self-healing wifi feature of this unit is capable to take care of network issues to deliver uninterrupted connection and continuous printing as well. The HP Smart App can be used to produce effortless prints and the app also informs you about the current ink level as well.

Regarding security, the HP OfficeJet Pro 9025 is spectacular and offers solid features making the printer secure. The best part of this printer is that it can protect your documents through a password and uses encryption to ensure that your files are secure during transmission.

The automatic document feeder allows this printer to produce double-sided scans quickly. The input tray is large enough to hold a bigger number of sheets. On top of that, the printer offers incredible speed of scan, print, or copy.

Furthermore, the unit supports Ethernet connections and ensures you can print through USB thumb drives. Plus, there are several connection features as well as wirelessly. The HP smart tasks are an ideal option to use to print, scan, and store your documents quickly online.

A downside of this unit is the bigger size and the smaller touchscreen that feels strange compared with the body ratio. The unit is overall cost than other models as well. The high initial cost can be ignored if you look at the detailed images produced with highly legible documents and the low running costs.

Summarizing, lower running costs and high maximum duty cycle make this printer great for infrequent use and volume printing. You can produce high-quality prints and scan documents at a low cost per page.check price

12.) HP LaserJet Pro M254dw

Highlighted Features:

  • Fastest in-class First Page out Time.
  • Prints from USB drive, mobile device, from the cloud, or wired network.
  • Color touchscreen control panel for easy navigation.
  • Provides Ethernet networking and a Wi-Fi connection.
  • Equipped with HP Web apps.
  • Only works with original HP cartridges.

The HP LaserJet Pro M254dw is a great printer for infrequent use that offers maximum output from a small printer that makes it a well-equipped option for personal or light-duty use in a home office.

The HP LaserJet Pro M254dw lacks a built-in scanner and allows you wireless printing through mobile or cloud. The best part is the touchscreen control panel that makes navigation easy for troubleshooting and other purposes.

Moving on, the printer offers perfect text quality and offers the fastest in-class double-sided printing with a printing speed of 22 pages per minute of black and white The unit comes in black color with a printing speed of 11.8 seconds. For printing photos, the HP LaserJet Pro M254dw is not a suitable option but it can satisfactorily produce documents containing graphs and charts.

Furthermore, the HP LaserJet Pro M254dw is less expensive and comes with monochrome printing, but fairly expensive in color printing but compared with other laser printers it is fairly slow.check price

13.) Canon Pixma MX532

Highlighted Features:

  • Comes with an LCD Touchscreen and an enhanced user interface.
  • Provides the option of connecting from various devices via Wi-Fi, Bluetooth, and USB.
  • Has a document removal reminder.
  • Tray output is auto-expandable.
  • Color individual ink system.
  • Supported by Ethernet.
  • Available in 3 colors.

The next lightweight and compact option on our list are Canon Pixma MX532, a unit that can print data from media cards as well as CDs, DVDs, and Blue-ray Discs. It’s a six-ink printer that is responsible to produce detailed, vibrant images in color. The

unit lacks an automatic document feeder and is relatively slow in printing.

Wireless connectivity is a great feature of this unit allowing you to issue printing commands right from your smartphone, tablet, or PC and to air-print with perfection and ease. Using Bluetooth, you can print through social media without any hassle.

The best part of this unit is the document removal reminder, the unit comes with two input trays and has an auto-expandable output tray, and the printer can easily stay on the standby mode to print.

The two-tone design means the Canon Pixma will blend in any decor and also you can print anything from photographs and business cards to simple B&W documents.check price

14.) Brother MFCL2700DW

Highlighted Features:

  • Black and white printing with color scanning and faxing ability.
  • Comes with a blank page skip function.
  • Laser technology high-speed printing at 27ppm.
  • Capable of receiving print commands via mobile devices.
  • Compatible with both Windows and Mac OS.

The next best printer for black and white printing is Brother MFCL2700DW, a unit that is capable of scanning at a 600 x 2400 dpi resolution with sending faxes as well.

The Brother MFCL2700DW comes with other valuable features like ID copy, sort/stack, and reduce/enlarge documents from 25% to 400%, and N-in-1 copying, including a blank page skip option. It offers super-fast printing with low-cost output.

With a printing speed of 27ppm and 250-sheet input capacity, the Brother MFCL2700DW is the solid printer for both home and small offices.

Other than that, the unit comes with a 35-page capacity mobile device automatic document feeder that makes it the best brother printer for infrequent use and worth the money as it is capable of scanning and faxing lengthy documents.check price

15.) Dell E310DW

Highlighted Features:

  • Provides a cloud connectivity option.
  • A single fuser unit will last the lifetime of the printer.
  • Duplex printing can be done.
  • Ethernet, Wi-Fi, and Wi-Fi Direct connectivity available.

The next best printer is Dell E310DW a wireless monochrome printer that is priced lower than other faster printers. The single fuser printer will last the entire lifetime of the printer.

Furthermore, the Dell E310DW is capable to print 27 pages while the high-yield toner cartridge can print about 2600 pages. The Dell E310DW offers solid graphics quality which is subpar so that you can confidently send documents to your client.

The Dell E310DW can issue print commands through the cloud as long as you are connected with the internet.

The Dell E310DW is a single personal computer printer that offers the top-notch printing performance.check price

Things to keep in mind before buying a Printer for Infrequent Use:

Let’s take a look at a few important factors before buying a printer for infrequent use.

The Type of Printer:

Laser printers more reliable because of toners as inkjet printers run out of ink cartridges quickly than toners. Although both will dry out eventually, the toners will take longer. Similarly, a common problem usually occurs with inkjet printers is the nozzle gets clogged up whereas the laser printer works smoothly over time.

The cost of the printer:

Laser printers are costly because they are more reliable than inkjet printers. The initial investment for an inkjet printer is lower compared with laserjet. So when you are going to use the printer occasionally, why spend money on the best printer for infrequent printing.

Personal Preferences:

Do you just need to decide what you want out of your printer? Either you want monochrome or color prints, that means either you go with ink cartridges or toner, size or printer you want, how frequently will you use the printer, and finally, what is your budget to spend on the printer.

Types Of Printer:

Inkjet printers are cheaper, versatile, and more common than laser printers. With an inkjet printer, you can produce high-quality images suited for printing small volumes of documents. While laser printers are expensive and use toner cartridges which makes them expensive. You can decide which is the best printer for infrequent printing.

Type of Document:

The type of printer depends on what type of documents you intend to print with the unit. Your intended audience determines the quality of your print-outs. A document printed for school homework and a document printed for the client both is different.

Paper Handling:

The type of paper is extremely important to get high-quality prints. Some printers require photo paper while others use printing cards. The size of the paper also determines what you need to purchase. The common size is A4 and you should invest in a larger printer.

If the printer is going to be used in the office where the paper consumption is higher. If there is not an automatic paper tray, you may get irritated. The printer can be loaded with full capacity regularly. Some printers have second or third tray as well.


Whether you need a color printer or monochrome, it matters while buying the printer. You need a color printer if your business includes printing images, graphs, or charts and for later you can get a monochrome printer for your intended audience.


The resolution if the printer matter for printing images, some are fast and some are slower allowing you to print at a range of resolutions.


Size of the printer matters for the printer that is infrequently used printer and it should be compact so that moving from room to room might be easier.


The speed of the printer is important in a small office environment. The faster a printer is the quicker it will do the job.

Multi-functional Printers:

Either you want to scan, print, or fax documents, you need a printer that can do multiple tasks including photocopy. You don’t need to invest in other units just to scan or fax. Another important factor of a multi-function printer is the duplexing that allows the printer to perform double-sided printing. After doing your analysis you can decide what you need.


Connectivity is a great aspect of a printer allowing you to access the printer from smartphones, tablets, or desktop with Bluetooth as well. A USB port for wired connectivity is also available in many printers.

Control Panel:

The ease of setting up and navigating the control panel determines how to use the printer. Some units have LCD control panels displaying texts and images for your prints. Less fancy printers will make the navigation smoother.

Running Costs:

The running cost of the printer will determine the right price of the unit. If you think you can reduce the price by getting a printer from cheap sellers, then that’s not a worthy option.

Overall printers are an integral part of our life. We have discussed a handful of best printers for occasional use to help you choose the right printer that meets your requirements with the help of this buying guide. Be mindful while choosing the printer and make sure to recycle scrap papers that are no longer in use.

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